Event
REGISTRATION
Committee Chair: Vera Fletcher | Co-Chair: Catherine Gibson
Serve as congregational liaison responsible for galvanizing local registrants.
Create/compile attendee promotion packages: bags, maps, t-shirts, program booklet, and lanyard. Communicate all promotional needs to Marketing.
Work on-site registration and event information tables during Lectureship
CORRESPONDENCE COMMITTEE
Committee Chair: Audrey A. Broom
Administrative support for host minister and VSC
Official liaison with committee leaders and executive team
PROGRAM COMMITTEE
Chair: Bro. Anthony Fletcher, Sr. Co-Chair: Local Ministers
Set-Up master program, and topics for the entire lectureship
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General Sessions
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Town Halls
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Workshops
Speaker Selection
VENDOR COMMITTEE
Committee Chair: Carmen Watkins
Identify the vendors needed throughout the event (i.e. food trucks, bounce houses, etc.).
Responsible for all correspondence to vendors.
Responsible for gathering all of the necessary equipment (excluding media) for vendors and other Committees throughout the event.
USHERS COMMITTEE
Committee Chair: Barry Gibson
Organize services Work onsite as a team of ushers
HOSPITALITY COMMITTEE
Committee Chair: Diane Maloy
Work onsite as a team of ushers and greeters.
Responsible for keeping in contact with all speakers, guests, and registrants until stay arrangements have been communicated.
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Create and/or order appreciation gifts for speakers and ministers.
YOUTH COMMITTEE
Committee Chair: Darius Woods Committee Co-Chair: Jerold Johnson
Plan, organize & execute all events concerning youth
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Pre-Lectureship activities: - Social Media
Plan and execute lectureship activities centered around youth
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Youth Sessions/Youth Field Trips
YOUNG ADULT COMMITTEE
Committee Chair: Michael Williams Co-Chair: Anthony Fletcher, Jr.
Plan, organize & execute all events concerning young adults
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Pre-Lectureship activities: - Social Media
Plan and execute lectureship activities centered around youth
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Youth Sessions/Youth Field Trips
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Young Adult Sessions/Young Adult Social Activities
PRE-LECTURESHIP ACTIVITIES COMMITTEE
Committee: Chair: Louis T. Parker Co-Chair: Wendell Hart
Plan and Organize pre-lectureship activities
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Lectureship Rallies
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Family/Congregation Fun Day, Etc.
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Determine the type of equipment needed for activities
CONCERT COMMITTEE
Committee Chair: Anthony Fletcher, Jr. Co-Chair: Frank Melton III
Plan, organize & execute Pre-Lectureship Concert
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Identify the singing groups that are interested in performing in the Pre-Lectureship Concert.
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Serve as liaison with groups
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Organize and lead Houston area mass choir
TRANSPORTATION COMMITTEE
Committee Chair: Frank Melton III Co-Chair: Troy James
Secure vans for transportation.
Solidify parking accommodations.
Work along with a team of safe drivers.
Work in shifts to provide airport transportation, evening transportation for visitors from local congregations, and any other transportation needs.
LADIES SESSION COMMITTEE
Committee Chair: Vera Fletcher Co-Chair: Sharon Fletcher
Determine the number of sessions, speakers, and subjects
Determine specific decorations, equipment, and gifts needed and communicate needs to the Decorating, Vendor, and Marketing Committee.
PROGRAM BOOK/AD COMMITTEE
Committee Chair: Wendell Hart Co-Chair: Randall Tucker
Determine the style and layout of the program book.
Work with vendor to print program books.
Identify and contact businesses/organizations interested in purchasing ads.
Collect the necessary items needed to complete the program book (i.e. all text information, photos, etc.).
PHOTOGRAPHY COMMITTEE
Committee Chair: Wendell Hart Co-Chair: Randall Tucker
Determine the location and setup up of a photo booth when appropriate.
Acquire and position props for shoots.
Plan and implement a background/backdrop for the photo booth.
Take spontaneous pictures of individuals, families, and small groups, throughout the event.
DECORATIONS COMMITTEE
Committee Chair: Sharon Fletcher Co-Chair: Twynae Williams
Assist in the creation and execution of the Decorating Plan
Assist in gathering decorating materials and the necessary equipment.
Work in conjunction with other committee members
Assist in preparation of decoration materials
Assist in onsite decorations of all lectureship events
MULTIMEDIA COMMITTEE
Committee Chair: Harvey Davis, Jr. Co-Chair: Michael
Work before and during the event with other committee members on all AV needs
Gather all equipment needed for audio, video, and media throughout the even.
Communicate with the Photography Committee on how to store event footage.
SECURITY COMMITTEE
Committee Chair: Leornard Patterson Co-Chair: Terry Beaty
Control traffic by directing drivers.
Create a plan in case of any security emergency.
Work onsite during the lectureship as a part of a team that will help maintain a safe and secure environment to event attendees.
Secure premises and personnel by constantly patrolling property; monitoring surveillance equipment; inspecting buildings, equipment, and access points.
Prevent losses and damage by reporting threats; identifying trespassers; protecting attendees; and notifying the proper authorities.
FIRST AID COMMITTEE
Committee Chair: Bro. Leroy Mobley Co-Chair: Fifth Ward
Secure relationship with local hospital to receive donated materials and act as care spot
Set-Up and organize first aid station to be ran throughout the entirety of the conference
Organize health professional to volunteer to be on call throughout the conference
Set-Up and manage health vendor table throughout the event giving blood pressure checks and health information